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MOUNDS ViEw City of Mounds View Staff Report Item No: 8D Meeting Date: September 28, 2020 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Don Peterson, Public Works Director Item Title/Subject: Resolution 9312, Approving HVAC upgrades and replacements at the Community Center, City Hall and Public Works Facilities Background: The Public Works Department is responsible for the building Maintenance at all City facilities, this includes the heating ventilation and air conditioning (HVAC) of the buildings. In 2014 and 2015 the City upgraded all of the roof top units (RTUs) at the Community Center building. In 2019 one RTU was replaced at City Hall but it is noted that the remainder of the units are in need of replacement as the average age is 15 years. The RTUs at Public Works were installed during the construction of the new facility. In 2020, COVID-19 spread across the world and has impacted nearly every corner of the world. Research on the transmission of this virus has indicated it is spread by aerosol. Research has also indicated that COVID-19, along with other upper respiratory illnesses, can be transmitted through the heating and ventilation system of buildings. Being made aware of this possibility of transmission from the Center of Disease and Control, Staff began looking into options to upgrade the HVAC systems in all of the City facilities. RTU 4 at the Community Center has a system built in called the Genesis Purifier, this kills airborne pathogens and odors. Staff was made aware that the CARES ACT funds could be used to replace or update current HVAC systems to help control the spread of COVID-19 and potentially other air borne pandemics. Staff contacted Trane Building Services and requested a proposal to install the Genesis Purifier in the new RTU's and replace the RTUs that have reached the end of life expectancy. Staff has received a quote from Trane Building Services to replace 5 RTUs at City Hall, install 1 unit with the Genesis Air purifier. Install the Genesis Air purifier to the three RTUs at the Public Works Facility. Replace 1 RTU unit at the Community Center and install the Genesis Purifier on 6 of the other RTUs for a total cost of $396,084.00. Funding for this project is budgeted in account Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Financial Impact: No Financial Impact to the 2020 Budget, as funding is in the Special Project Fund, account 480-4180-7050 for this project. Recommendation: Staff recommends approving the quote from Trane Building Services to install the Genesis Air Purifier on newer RTUs at City Hall, Community Center and Public Works Facility, along with replacing 1 RTU at the Community Center and 5 RTUs at City Hall as out lined in the proposal dated September 11, 2020 for a total of $396,084.00. Funding for this project would be taken from the 2020 Budget account 480-4180-7050.