Agenda Packets - 2020/12/14 - Laserfiche WebLink

Home Browse Search

MOUNDS VttW City of Mounds View Staff ort Item No.: 8.G. Meeting Date: December 14, 2020 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Mark Beer, Finance Director Item Title: Resolution 9362 Approving A Joint Powers Agreement for the Establishment of the North East Metropolitan Area Municipal Internetworking Collaborative, to be Known as "Metro-Inet" BACKGROUND Currently the City of Roseville provides information technology (IT) services to 44 local governmental agencies. A working group of six members, along with Metro-INET staff, have been working with Attorney Jim Strommen of Kennedy and Graven to craft the draft joint powers agreement which will need to be ratified by each Metro-INET member. The draft document was sent to all members for their review by each member's attorney. To -date, there has been no issues with the proposed agreement from other members and many members are scheduling consideration by their board or City Council in December. Given the short time remaining this year, it is expected that the approvals by all members will not be completed until the first couple of months in 2021. Once the member approvals are completed, Metro- INET will constitute itself and begin the process of transition from a City of Roseville enterprise to a joint powers authority. One of the first actions the Metro-INET Board will need to take is to hire an Executive Director to assist the Board in the transition. It is expected that it will take all of 2021 to fully transition Metro-INET, including having the City of Roseville IT staff become employees of the Metro-INET joint powers authority. Additional information about the process is included in the Metro-INET joint powers agreement transition plan included as Attachment A. Details of the JPA are outlined in a memo prepared by the Roseville City Manager to Metro-INET members. (Attachment B). The final draft of the JPA is included as Attachment C. The JPA has been reviewed by the City Attorney and the agreement acceptable. BUDGET IMPLICATIONS It is expected that a Metro I-Netjoint powers entity would raise the cost for every member due to increased overhead for leasing space and costs for personnel services (payroll and other HR services). These costs have been factored into the 2021 Metro-INET budget using existing funds and the 2021 cost allocations assigned to each member. STAFF RECOMMENDATION Staff recommends the City Council approve entering into the Metro-INET joint powers agreement as shown in Attachment C. Staff also recommends rescission of Resolution 7633 which authorized membership in a predecessor IT organization that never was activated due to insufficient participation. Respectfully submitted, Mark Beer