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March 2021 <br />Technical Services MOUNDS VIEW <br />Mounds View Equipment Status <br />System Last Updated: Spring 2019 <br />Approximate Cost: $200,000 <br />Integration: Z-Systems <br />System Overview Highlights <br />• 2019 production system was updated to HD. <br />• Only minor updates recommended for 2021. <br />• Zoom computer was added in 2020. Teleconferencing software updates may <br />occur in the next year. <br />• System was reconfigured to simplify operation in 2020 <br />System Overview Details <br />The production system, including switcher, cameras and terminal gear are all new and capable <br />of HD resolutions. The cameras can be removed from the wall and placed on tripods for studio <br />style productions. The expected lifespan for the majority of the equipment is 10-15 years. <br />Replacement of the majority of the equipment should be considered around 2032. The <br />computers in the system, including the control computer and the teleconferencing computer <br />should be replaced around 2025. <br />With the onset of the COVID-19 pandemic, some interface equipment was added and an <br />existing city computer was repurposed to act as a "Zoom" computer. The system is capable of <br />remote and hybrid meetings. This computer will may need to be updated as teleconferencing <br />software and technology evolves. <br />The audio system includes a Digital Signal Processor (DSP) and digital audio board. The audio <br />board allows for additional inputs and also facilitates the studio productions. Generally <br />expected lifespan - 10-15 years. <br />The presentation system, includes wireless contribution capabilities and two 75" LCD TV's to <br />view presentation material on. Expected Lifespan — 7-10 years <br />Recommendations <br />1. Audio -Only Recordings <br />Description: Adding software to the control computer to allow for backup audio -only <br />recordings of meetings. <br />Why: On occasion the beginning of a meeting is not unmuted for the public <br />and subsequently not recorded. This backup would allow us to fix <br />the recordings for the archive and playback. <br />Cost: $200 <br />Timeline: < 1 week <br />Priority: High <br />Next Steps: Authorize NineNorth <br />2. Evaluate the usefulness of Meeting Participant Operation of meetings <br />Description: The system, as installed, has provisions for a participant of a meeting to <br />operate aspects of the meeting switching cameras and audio via tablets. With both the <br />