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4 <br />489828v3 DTA MU125-11 <br />3.4 Form of Copies. Where public data is maintained in a computer storage medium, <br />the Responsible Authority shall provide copies of the public data in electronic form upon <br />request, provided a copy can reasonably be made in that form. The Responsible <br />Authority is not required to provide the data in an electronic format or program that is <br />different from the format or program in which the Responsible Authority maintains the <br />data. The Responsible Authority may charge a fee for the actual cost of providing the <br />copy. <br />3.5 Time Limits. Requests will be received and processed only at Mounds View <br />City Hall during normal business hours. If copies cannot be made at the time of the <br />request, copies must be supplied as soon as reasonably possible. Whenever possible, the <br />Responsible Authority will immediately allow the requesting person to inspect the public <br />data. When providing an immediate response to the requester, it should not interfere with <br />the City’s efficient operations. The Responsible Authority may require that the <br />requesting person make an appointment or return at a later time to inspect or to pick up <br />copies of the requested data. When public data on individuals is requested by the <br />individual data subject and an immediate response is not possible, the authorized City <br />employee will provide the data within 10 days of the date of the request, excluding <br />Saturdays, Sundays and legal holidays. <br />3.6 Fees. Anyone may inspect or view public data for any reason without charge. <br />Fees may be charged only if the requesting person asks for a copy or electronic <br />transmittal of the data. Fees will be charged according to the City’s current fee schedule <br />and may not include time necessary to separate public from nonpublic data. A summary <br />of fees generally associated with data requests is contained in Exhibit 2. <br />4.0 Access to Private and Confidential Data on Individuals. Information about individual <br />persons is classified by law as public, private, or confidential. A list of the private and <br />confidential information maintained by the City is contained in Appendix A. <br />4.1 Persons Entitled to Access. <br />4.1A Public information about an individual may be shown or given to anyone <br />for any reason. <br />4.1B Private information about an individual may be shown or given to: <br />4.1B1 The individual, but only once every six months, unless a dispute <br />has arisen or additional data has been collected or created. <br />4.1B2 A person who has been given access by the express written consent <br />of the data subject.