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3 <br />489828v3 DTA MU125-11 <br />3.1 People Entitled to Access. Any person has the right to inspect or view public <br />data or to have an explanation of the meaning of the data. The person does not need to <br />state his or her name or give the reason for the request, unless a statute specifically <br />authorizes the City to request such information. The Responsible Authority may ask a <br />person to provide identifying or clarifying information for the sole purpose of facilitating <br />access to the data. Examples of when identifying information may be requested include, <br />but are not limited to, obtaining a mailing address when the person has requested that <br />copies be mailed or requesting identification when copies have been paid for by check. <br />Additionally, any person has the right to obtain a copy of public data except in the case of <br />copyrighted materials in the possession of the City for which the City does not have <br />express written permission to reproduce. (Exhibit 9) <br />3.1A Copyrighted Documents. Copyrighted public documents may be shown <br />to anyone but shall not be reproduced or photocopied without express written <br />permission from the copyright holder. <br />3.1A1 The Responsible Authority reserves the right to refuse to provide <br />copies of copyrighted data in accordance with the copyright law of the <br />United States (Title 17, United States Code) which governs the making of <br />photocopies or other reproductions of copyrighted material. <br />3.1A2 Public documents created by the City of Mounds View or its <br />officials or employees on behalf of the City do not qualify for copyright <br />protection and shall be available for viewing and reproduction in <br />accordance with the Act. In certain cases, the City may enforce a <br />copyright or acquire a patent for a computer software program or <br />components of a program created by the City. In such cases, the data shall <br />be treated as trade secret information. <br />3.2 Form of Request. The request for public data may be verbal or written. The <br />Responsible Authority or designee may require a verbal request to be made in writing <br />whenever a written request will assist the Responsible Authority or designee in <br />performing his or her duties. (Exhibit 3). <br />3.3 Identification of Requesting Party. The Responsible Authority may not require <br />the requesting party to provide identification to view public documents unless contact <br />information is required in order to clarify the request. The Responsible Authority must <br />verify the identity of the requesting party as a person entitled to reproductions when <br />reproductions of copyrighted public data are requested. Identity can be established <br />through personal knowledge, presentation of photo identification, comparison of the data <br />subject’s signature on a consent form with the person’s signature in City records, or other <br />reasonable means.