Laserfiche WebLink
9 <br />489828v3 DTA MU125-11 <br />All requests to view or receive a reproduction of nonpublic or protected nonpublic <br />information must be made in writing in order to verify identity. All requests to receive a <br />reproduction of copyrighted public, nonpublic or protected nonpublic information must <br />be made in writing in order to determine if the request for copyrighted material qualifies <br />for release under copyright law of the United States (Title 17 of the United States Code). <br />The Responsible Authority will provide a form (Exhibit 3) to document the requesting <br />party’s identity, the information requested, and the City’s response; however, any person <br />may request data verbally or in writing as long as the request includes documentation of <br />the requesting party’s identity and a detailed description of the information requested. <br />6.3 Identification of Requesting Party. The Responsible Authority must verify the <br />identity of the requesting party as a person entitled to access when nonpublic or protected <br />nonpublic data is requested. The Responsible Authority must also verify the identity of <br />the requesting party as a person entitled to access when copies of copyrighted private, <br />nonpublic, or protected nonpublic data is requested. Identity can be established through <br />personal knowledge, presentation of photo identification, comparison of the data <br />subject’s signature on a consent form with the person’s signature in City records, or other <br />reasonable means. <br />6.4 Time Limits. Requests will be received and processed at Mounds View City Hall <br />only during normal business hours. The response must be immediate, if possible, or <br />prompt and reasonable, if an immediate response is not possible. <br />6.5 Fees. Fees will be charged in the same manner as for public information and are <br />summarized in Exhibit 2. <br />6.6 Accessibility of Records. Upon request by an individual, records must be made <br />available within a reasonable time period to persons with disabilities in a manner <br />consistent with state and federal laws prohibiting discrimination against persons with <br />disabilities. Reasonable modifications must be made in any policies, practices and <br />procedures that might otherwise deny equal access to records to individuals with <br />disabilities. This requirement does not apply to (1) technology procured or developed <br />prior to January 1, 2013, unless substantially modified or substantially enhanced after <br />January 1, 2013 or (2) records that cannot be reasonably modified to be accessible <br />without an undue burden as defined in Minnesota Statutes Section 16E.015, subdivision 4 <br />to the public entity or (3) except as otherwise provided in Minnesota Statutes Chapter <br />16E. <br />7.0 Temporary Classification. If the Responsible Authority determines information not <br />expressly classified by law should be protected, the Responsible Authority may apply to the <br />Department of Administration Commissioner for permission to classify information as private, <br />confidential, nonpublic or protected nonpublic for its own use and for the use of other <br />governmental entities on a temporary basis. The application and the classification of the <br />information shall be in accordance with Minnesota Statutes Section 13.06.