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Item No: Item 05C MOUNDs � T�� , T Meeting Date: December 12, 2022 �/ V Type of Business: CA Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9655, Approving the Recording Secretary Service Agreement Addendum with Minute Maker Secretarial Background: Minutes Maker Secretarial (formerly Timesaver Off Site Secretarial, Inc.) has been providing recording secretary services for the City of Mounds View since 1999. They would like to renew their agreement with the City of Mounds View for 2023. Discussion: The unit rates reflect an increase of $1.50 per hour and 50 cents per page and a base rate increase of 3.2%. The contract addendum rates are as follows: 2021 Rates $151 for any meeting up to one hour plus $36.00 for each 30 minutes thereafter; or $47.25 for the first hour of meeting time and $31.50 for every hour after the first hours plus $14.50 for each page of draft minutes; The highest of the above rates prevailing. 2022 Rates $154 for any meeting up to one hour plus $36.50 for each 30 minutes following the first one; or $48.00 for the first hour of meeting time and $32.00 for every hour after the first hour plus $14.75 for each page of draft minutes; The highest of the above rates prevailing. Proposed 2023 Rates Base Rate: $159 for any meeting up to one hour of meeting time plus $37.75 for each 30 minutes following the first one; or Unit Rate: $49.50 for the first hour of meeting time plus $33.00 for every hours after the first one plus $15.25 for each page of draft minutes; The highest of the above rates prevailing. Recommendation: Given the City's satisfaction with Minute Maker Secretarial's performance, Staff is recommending approval of the contract addendum dated December 31, 2022, and adoption of attached Resolution 9655. Respectfully Submitted, Nyle Zikmund City Administrator _..ou,aun . a oCl A�Thriving Desirable Community