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Fog Seal - Trails & Parking Lots <br />Rank <br />Contractor <br />Total Bid (Mounds View only) <br />Low <br />Allied Blacktop Company <br />$ 36,241.66 <br />1 <br />Pearson Bros, Inc. <br />$ 42,201.98 <br />2 <br />Asphalt Surface Technologies Corp. <br />$ 55,187.20 <br />The bid is a "unit price bid", meaning payment will be made based on measured quantities. <br />The 2023 budget includes funding of $141,157.00 and $35,000 in the Street Improvement <br />Fund, 485-4470-7050, for seal coating. <br />The JPA has a 30-day `opt -out' period during which Mounds View can completely withdraw <br />from the contract, in addition, to also adjusting the planned quantities. Once the contractor <br />begins work, Mounds View will inspect/approve the work and invoiced amount accordingly. <br />In addition, the construction cost with the JPA includes an administrative fee to be paid to <br />Coon Rapids no later than 90 days after the contract award. This administrative fee is based <br />on a sliding scale. The administrative fee covers advertising, specification preparation, legal <br />review and other overhead costs that City of Mounds View Staff would be required to <br />complete if the City went out for bids independently. <br />Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. <br />Financial Impact: The 2023 budget includes $141,157.00 and $35,000.00 respectfully in <br />the Street Improvement Fund, account 485-4470-7050, for seal coating and fog seal <br />projects. <br />Recommendation: <br />Staff recommends that the City Council approve the attached resolution and concur with the <br />award of the contract to Warning Lites and Allied Blacktop Company for a total of <br />$54,495.82. Additionally, Staff further recommends a 5% contingency of $2,724.79 for <br />quantity over -runs or additional work resulting from unknowns discovered during <br />construction. Additionally, authorization for the administrative fee of $1,067.44 to the City of <br />Coon Rapids for a total not to exceed $58,288.05 for the seal coating project. <br />Respectfully submitted, <br />Don Peterson, Director of Public Works/Parks and Recreation <br />1. Attached: 2023 Street Maintenance Project Overview Map <br />The Mounds View Vision <br />A Thriving Desirable Community <br />