Charter Resolution 1999-101 (101-1999)

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Section 4. Secretary. The Secretary shall maintain the records, record the minutes and votes at each meeting, and submit approved minutes and relevant materials to the City Clerk -Administrator for the purpose of maintaining a permanent record for public review. On or before December 31 st of each year, the Secretary shall submit to the Chief Judge of the District Court, the City Clerk -Administrator and the Commission members, the Chair's approved annual report. The Commission may designate by majority voice vote an Assistant Secretary from the Charter Commission membership whose duties shall be to assist the Secretary, and to perform the duties of Secretary in the event of the absence or vacation of office by the Secretary until such time as the Commission elects a new Secretary. Section 5. Compensation; Expenses. The members of the Commission shall receive no compensation, but the Commission may employ an attorney and other personnel to assist in amending or revising the City Charter, and the reasonable compensation and the cost of printing such charter, when directed by the Commission shall be paid by the City. The amount of reasonable and necessary Commission expenses shall be paid by the City, which expenses can not exceed $1,500 in any one year unless the City Council authorizes additional expenses pursuant to Minnesota Statutes, Section 410.06, as amended. Section 6. Additional Duties. The officers of the Commission shall perform such other duties and functions as may from time to time be required by the Commission or its by-laws or rules. Section 7. Elections. The Chair, Vice -Chair, Second Vice -Chair and Secretary shall be elected from among the members of the Commission at the first meeting after November 1 st in even -numbered years, and shall hold office for two years or until their successors are elected and qualified. The Chair shall conduct the election. Officers shall be declared elected and qualified by a simple majority vote of these present and voting. Newly elected officers shall take office at the close of the meeting in which the election is held. No officer shall be eligible to hold more than two consecutive terms in the same office. In filling vacancies for unexpired terms, an officer who has served more than half of a term is considered to have served a full term in that office. Section 8. Vacancies. A vacancy in the office of Chair, Vice -Chair, Second Vice -Chair or Secretary, including a vacancy pursuant to Minnesota Statutes, Section 410.05, as amended, or other provisions of state law or these by-laws, shall be filled by a special election by the Commission at its next meeting with the elected successor serving the unexpired term of office. Section 9. Appointments. The Chair shall notify the City Clerk -Administrator at least three months prior to the expiration of any seat on the Commission, of the names of the incumbents and their expiration of office date so that the Clerk -Administrator may publicize the availability of opening on the Commission together with a summary of the Mounds View Charter Commission By-laws June 10, 1999 Page 2