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8B Attachment 2 Section X.XX Police Department Tuition Reimbursement Policy The Police Department encourages its licensed Police personnel, or aspiring to become licensed Police personnel, to prepare for success within the Department through educational development and personal growth. The City may share the cost of education which directly relates to the performance of the employee in the employee's present assignment which prepares the employee for advancement with the City in the foreseeable future, up to an annual maximum cost of $5,000. The City may reimburse eligible regular full-time and regular part-time employees for tuition reimbursement, providing the following conditions are met: A. Employees are eligible to participate if they have completed their probation with the City. Approval of a Police Department Tuition Reimbursement form is required for the process to proceed. B. Courses must be in pursuit of a Degree program (Associate, Bachelor, Master, Doctorate, etc.), and must be taken from accredited institutions of higher learning or vocational -technical schools. C. Courses must relate to the Police Department field of study. Courses not related, which may be required for the degree, will necessitate the employee documenting why the course is needed, and receiving approval from the Police Chief or Deputy Chief. The City Administrator has the final authority in approving or denying the request. An explanation of approval for less than requested amounts or denials will be provided. D. Employees will receive 50% payment for the course prior to taking the class. a. Reimbursement is for tuition only and does not include books, parking, online fees, supplies, room and board, etc. b. A completed reimbursement request form, along with a receipt for the course, or proof of class registration and cost of program, along with all signatures on the form, must be submitted prior to receiving approval and/or payment. E. Coursework/studying must be done outside regular work hours. F. The employee must present a photocopy of their grade of B or better to the Police Chief or Deputy Chief. A request will be submitted for reimbursement of the remaining 50% payment (up to, but not to exceed the annual allotment of $5,000 per employee) to the Human Resource Department, and reimbursement will be requested from Finance. G. If an employee receives less than a B, or if they drop the course, they will be required to reimburse the City for the initial 50% payment within 15 calendar days from end of school quarter/semester. H. If an employee terminates (voluntary/involuntary) before the one-year timeframe has lapsed since the conclusion of their last course, they will be required to pay back any educational costs taken within the last 12-months of employment. a. Emergency situations should be discussed with the Police Chief, Deputy Chief, Human Resources or City Administrator. Employees receiving assistance from other sources (such as grants), are not eligible to receive tuition reimbursement from the City for the same courses.