Agenda Packets - 2023/05/08 - Laserfiche WebLink

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POSITION DESCRIPTION Position Title: Accounts Payable Technician Department: Finance Accountable To: Finance Director Status: Non -Exempt Part -Time PRIMARY OBJECTIVES OF POSITION To process all current invoices owed by the City, prepare disbursements by check or electronic disbursement and prepare reports to management and City Council. Assist the Utility Billing Technician with incoming payments. Assist with Cash Receipting and reconciling credit card payments. Assist the Accountant with special projects as assigned. SUPERVISION RECEIVED Work under supervision of the Finance Director ESSENTIAL DUTIES AND RESPONSIBILITIES • Collect all payable invoices from Department Heads • Process invoices for payment by entering new vendor information • Review invoices for proper approval by Department Heads • Verify that sales tax has been properly charged • Enter invoice information • Run journal to check for accuracy • Run schedule journal • Print checks or prepare electronic disbursements • Maintain accurate records of check numbers • Run disbursement journal for approval by City Council • Print cover sheet for disbursement journal • Scan all checks and backup information • Put checks and payment stubs or invoice copies in envelopes • Rename scanned information in computer • File hard copies of checks and backup information • Prepare year-end 1099 forms • Assist the Accountant with payroll preparation • Assist with the year-end audit • Assist with special projects as assigned PERIPHERAL DUTIES • Assist with utility bills by opening envelopes, balancing checks with payment stubs • Enter all payments in computer • Run batch journals • Prepare deposits and enter totals into cash receipting system • Assist with other cash receipting • Assist with credit card payment reconciliations and bank reconciliations • General filing and scanning of documents and maintenance of records for data practices • Prepare City credit applications