09/23/82 Agemda & Packet - Laserfiche WebLink

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-2- IOW The major reason that we have employed these firms to assist us with recreation programs is that they have a high quality program with excellent instructors and are able to provide us with services at the same price if not less than the going hourly rate that we would be able to employ instructors for ourselves. To assist with the hiring of outside firms , staff would recommend the following policies be adopted for outside agencies contracting to provide recreation programs within our department: 1 . No firm would be allowed to sell any related items without prior permission of the Parks , Recreation and Forestry Director. 2. All promotional material for the program has to be cleared through our office to insure that the publicity promotes our agency rather than the company per se. 3. We would set the class minimums and maximums that would be allowed to register for the program. • 4. All registrations have to go through our office rather than through their particular agency. 5. All instructors would be interviewed first by our depart- ment to insure that our high quality standards for instructors is continually maintained. 6. The firm would be responsible for liability insurance as well as Workman' s Compensation. 7. We would establish an hourly or a per session rate for all contract hirings rather than a flat rate of reimbursement per student registered, which would insure us a set dollar amount to work from. 8. We would establish a minimum markup from the program costs that they forward to us of 20% per program which would be allocated back into the Recreation Activity Fund. 9. We would receive time sheets outlining all the hours that their instructors worked regarding that particular program. 10. We would require them to wear Mounds View staff shirts for all activities that ' ere coordinated under our jurisdiction.