02-25-88 Agenda & Packet - Laserfiche WebLink

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Pap Another handout was the orgaliizatiert chart. Bob then went over the Overview handout_ The Division is organized Into 5 sections: i. Administration which includes Town Square Park (approximately$40,000 income rolled beck into entertainment - all funds left over go into assessments as downtown business are ate;fur park); and all management functions such as accounting;design(all in-house designs except building designs,and operated as special fund,as each staff members assigned to projects); multi-service centers (involvement as landlords in 6 centers and contract with non-profit groups to run them)and special projects(park ranger program in regional parks from April through October or November.) 2. Maintenance - reponsible for maintaining over 3,000 acres of grounds,37 miles of parkway, 117 building,and over 170 vehicles,as well as 700 pieces of equipment. 1. Forestry responsible for maintenance of boulevard and park trees and includes wood chipper. 2. Building end @rounds maintenance responsible for upkeep of park and recreation facilities. The Division also contracts with school district and other depts.of the city to do maintenance and are reimbursed for it. 3.Vehicle Maintenance at central service facility. 3. Recreation Programming includes I. Community Education at 14 sites in cooperation with School District. 2. Como Zoo,with over$9 million in regional grants since 1984. 3. Conservatory, 8 staff and hundred of volunteers,still undergoing renovation with private and public funds. Ordway family donated money in 1979 for Japanese gardens. 4. Municipal Athletics.over 1700 adults and 500 youth teams participating. 5. Special programs for senior citizens,and handicapped populations. Around$5,500,000 in the budget 4. Special Services - receive about $4 million in user fees. Include i) Aquatics, four • swimming pools (Oxford Pool is year round facility)and Phalen beach. 2) Concessions, include food service in parks and special activities. 3) Golf, three 18 hole golf and one nine-hole course. 4) Municipal Stadium. 5) Riverfest ten day festival. 6) Special Events, includes concerts,etc. 7) Winter Sports - down-hill and cross country skiing and speed skating. City only subsidies stadium and swimming act ivites. In answer to a question Bob stated that the money made in programs at recreation centers stays in the recreation center budget. 5. Support Services includes management of employee services; fund raising; internship development;marketing/public information;special projects;training; neighborhood services; office management and volunteer services. $245,000 in budget with 6 1/2 employees;3345 volunteers. Conservative estimates of over $1 r,iill iori in services contributed by volunteers at $5 per hour. Needs Assessment was another handout. Division received grant from Dept. of Interior and contracted out with Anderson,Niebuhr and Associates to do this. There will be a report to the City Council in February on how the Division is using document as planning took to identify short term and long-range goals for facilities,programs and services the Division offers. Ill Review of Draft Request for Proposal - Milt Krona reviewed the draft RFP distributed at the meeting. The blue colored pages Included the names of consultants that Peggy has contacted. If anyone has other names,please let her know. The yellow pages include the summery of the RFP which can be inserted in legal notices or newspapers. The actual RFP was contained in pages 4 to 12. Milt reviewed the RFP. Questions asked 1) Would it be better to have one firm do the work? Won't multipy number of • firms lead to fragmented final product? Elliott answered that some firms are specialists in one