04-27-2023 PRF Packet - Laserfiche WebLink

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3. Prepare for the public outreach process. • Update the draft outreach plan created in the pre-planning phase with the following information: o Stakeholders to involve in the outreach process. o Schedule and location of the outreach meetings in a variety of locations throughout the jurisdiction. • Concurrent with the public meetings. the sustainability coordinator and staff should continue to meet with advocacy organizations and stakeholders to receive feedback and test ideas. These meetings can be conducted as one-on-one meetings or with small groups. • Include the interdepartmental team and departmental directors in the outreach meetings, so they can hear direct feedback from the public and can incorporate public opinion in to their analysis of potential strategies. The team can also address questions raised by the public when a proposed strategy is not viable. • Develop an attractive and easy-to-understand presentation for the outreach process to visually communicate to the public the challenges and goals.Then use the second half of the meeting to get feedback. • Tailor the outreach presentations to the audience; highlight the benefits of the plan for differ- ent constituency groups and/or neighborhoods. When people understand how the plan affects them directly, they will take a greater interest. • If regularly scheduled public meetings exist, then consider using these meetings as a venue for public outreach. • For larger jurisdictions, consider holding meetings in a variety of locations to make the meetings convenient for residents. • The number and approach to publicoutreach can varyvastlYbased on the size of the jurisdiction. For smaller communities, only a few outreach meetings might be necessary and they could be combined with other planning meetings. However for larger communities, a number of meetings along with a public education campaign might be appropriate. #/k#1 /11titil*k'f gk AN it 4111% AAA . 41