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ARTICLE III – MEETINGS Section 1. Regular Meetings. The Commission shall meet at least once during each calendar year. All meetings shall be held in the Mounds View City Hall unless meeting notices state otherwise. All meetings shall comply with the Minnesota Open Meeting Law (Minnesota Statutes, Section 13D, as amended). The meetings will be conducted in accordance with Robert’s Rules of Order Newly Revised. Section 2. Special Meetings. The Chair or any two members of the Commission may call a special meeting to transact any business stated in the meeting notice in accordance with state law. Notice of the special meeting shall state the time, date, place and business to be conducted at the special meeting. Notices may be delivered by email or any method of contact that provides an acknowledgment of receipt of the notice. Any member that does not acknowledge receipt must have the notice delivered in person or mailed to the member’s designated mailing address at least three days prior to the special meeting. The business to be considered at special meetings shall be limited to that stated in the meeting notice unless all members of the Commission are present and vote unanimously to conduct additional business. The Chair may call a special meeting, when required to meet statutory timelines, regarding a petition to amend the charter, as provided in Minnesota Statutes, section 410.12, subdivision 1, as amended. (either to propose the amendment submitted in a petition or to review a proposed amendment summary) as well as when an amendment to the charter is submitted to the Commission by the City Council as provided in Minnesota Statutes, section 410.12, subdivision 5, as amended. Section 3. Quorum. In accordance with Minnesota Statutes Section 410.05, as amended, a quorum shall be defined as follows: If there are nine (9) qualified and acting members, then five (5) members shall constitute a quorum. If there are less than nine (9) qualified and acting members, then four (4) members shall constitute a quorum for the purpose of conducting the commission’s business and exercising its powers and for all other purposes. If the commission lacks a quorum, a smaller number of members may set a time to reconvene the commission, continue to meet as a subcommittee if desired, and report their discussions to the commission. Section 4. Order of Business. The Commission shall use the following order of business at its meetings: 1. Call to Order 2. Roll Call. 3. Approval of Minutes. 4. Citizens Comments from the floor. 5. Reports of the Chair. 6. Reports from members or committees. 7. Unfinished Business. 8. New Business. 9. Adjournment. Order of Business may be changed at a meeting by a majority vote of the commission members present. Mounds View Charter Commission By-laws March 19, 2024 Page 3