COMMISSION_MINUTES_2001-10-24 - Laserfiche WebLink

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Krueger asked about the YMCA Contract; Dazenski had copies and passed them out to the committee members. (Roepke also passed out a tally sheet regarding the park fields and useage.) New Business: 4a) Item 4 - YMCA Programming Coughlin asked Miller and Hansen how the budget looked at this time. Miller stated that the community center was budgeted as a group. 2002 budget will reflect the costs isolated for particular programs, ie: YMCA; unfortunately there is still some question as to what costs are associated with the YMCA. Ie News letter costs. Miller further stated that the Finance Director is reviewing the current costs or at least to the best of his ability, relating to the YMCA. Hansen stated that the yearly payment to the YMCA is a flat rate of $157,000.00, with inflation factors, which in the year 2001 would bring the total payment at $165,000.00. Payments will also be made for special programming including ice skating and playgroiuid supervision and middle school and program leadership and this will bring the total paid to the YMCA at approximately $200,000.00 for the year 2001. Hansen stated that he is looking for the report from the YMCA, reflecting the registration fees for the recreation programs. Hansen also stated that the operation costs for the YMCA have been recorded in the General Fund of the recreation programs and some have been recorded in the Community Center Fund. (Also included in the Community Center Fund are the operating costs for the Community Center.) Since 1999, sufficient attention was not made as to the break down of the costs. As of today, the practice has been changed to separate the invoices/bills to reflect the proper accounts and the budget for 2002 will be reflective of this procedure. Unfortunately, they cannot sort out the actual breakdowns. Miller stated that documentation is lacking to provide accurate figures but 2002 will be better. Szepanski asked what the costs would be to having an in-house Park and Recreation Department as opposed to contracting it out? Are there any numbers available? Miller suggested that instead of going backwards in the past, that the committee look at the program the City has now and then look at what is lilted and not liked with this program. Then costs could be looked at for creating a program that reflects what everyone would like to see and see if it would be cost effective. Long replied fair enough. Coughlin stated that he was adding the costs up in the contract now, and there is roughly $190,000.00 earmarked for building maintenance.