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January 1, 2013 or (2) records that cannot be reasonably modified to be accessible <br />without an undue burden as defined in Minnesota Statutes Section 16E.015, <br />siAdivisionsill 4 to the public entity or (3) except as otherwise provided in Minnesota <br />Statutes Chapter 16E. <br />7.0 Temporary Classification. If the Responsible Authority determines information not <br />expressly classified by law should be protected, the Responsible Authority may apply to the <br />Department of Administration Commissioner for permission to classify information as private, <br />confidential, nonpublic or protected nonpublic for its own use and for the use of other <br />governmental entities on a temporary basis. The application and the classification of the <br />information shall be in accordance with Minnesota Statutes Section 13.06. <br />8.0 Denial of Access. If the Responsible Authority determines that the requested data is not <br />accessible to the requesting party, the Responsible Authority must inform the requesting parry <br />verbally at the time of the request or in writing as soon after that as possible. The Responsible <br />Authority must give the specific legal authority, including statutory section, for withholding the <br />data. The Responsible Authority must place a verbal denial in writing upon request. This must <br />also include the specific legal authority for the denial. <br />9.0 Collection of Data on Individuals. The collection and storage of information about <br />individuals will be limited to that necessary for the administration and management of the <br />programs specifically authorized by the state legislature, City Council, or federal government. <br />9.1 Tennessen Warning. When an individual is asked to supply private or <br />confidential information about the individual, the City employee requesting the information <br />must give the individual a Tennessen warning. (Exhibits 8 and 91 <br />9.1A This warning must contain the following: <br />9.1A1 The purpose and intended use of the requested data; <br />9.1A2 Whether the individual may refuse or is legally required to supply <br />the requested data; <br />9.1A3 Any known consequences from supplying or refusing to supply the <br />information, and <br />9.1A4 The identity of other persons or entities authorized by state or <br />federal law to receive the data. <br />9.1B A Tennessen warning is not required when: <br />9.1B1 An individual is requested to supply investigative data to a law <br />enforcement officer; <br />n v99? Ryz PTA ML1125-D 1 \R50ULYZ <br />