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44-.0-10.2 City Em llo ewe Data P oteetion. <br />. <br />IMA— All City employees will be requested, and given appropriate forms, to <br />annuallyprovide updated personal information to the , <br />whiehifsResponsible Authority, as necessary for tax, insurance, emergency <br />notification, and other personnel purposes. Other peopleindividuals who provide <br />private or confidential information will also be encouraged to provide updated <br />information when appropriate. <br />ilk—T'^„^,�,,,o„*''^^'^10.3Review. Cityy department mana eg rs should, on a year-1- <br />basis, neri review forms used to collect data on individuals to delete items that are <br />not necessary and to clarify items that may be ambiguous. All records must be dis on sed <br />of according to the Citvl records retention schedule. <br />11.0 Data Protection. <br />11.1 Legalal Reduirement. The adoption of this Section by the City satisfies the <br />requirement in Minnesota Statutes, Section 13.05. subd. 5 to establish procedures <br />ensuring appronriate access to not public data. B. i� orn rating employee access to not <br />public data in the City's Data Inventory in the individual employee's position descri to ion. <br />or both. the City's nolicy limits access to not nublic data to emloyees whose work <br />assignment require reasonable access. Please direct all questions regarding this Section to <br />the Responsible Authority. <br />11.2 Data Inventory. Under the requirement in Minnesota Statutes, Section 13,025, <br />subd. 1. the City has snared a Data Inventory which identifies and describes all not <br />aublic data on individuals maintained by the City. To comply with the requirement set <br />forth in Minnesota Statutes, Section 13.05. subd. 5. the City has also modified its Data <br />Inventor t�nresent the emloyees who have access to not public data. <br />11.3 Data Safeguards. <br />will be stored b <br />the files or databases which are not readily accessible to individuals who <br />do not have authorized access and whielrwill be secured during hours when the <br />offices are closed. <br />:;6� 13 <br />n v99? Ryz PTA ML1125-D 1 \R50ULYZ <br />