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n.29�-�^+� ^�a ^ .r�;a^�+�^' 11.3B Not un blic data must be kept only in City offices, <br />except when necessary for City business. <br />11.3C The City will assign aronriate security roles to its emi2loyees, limit <br />employee access to amronriate shared network drives and implement password <br />protections for not public electronic data. <br />E 11 3DOnly those Q <br />& employees whose job responsibilities require them to have <br />access will be allowed access to Miles and records that contain private —of <br />eonfidential infefma4ion. Thesenot public data. Emloyee position descri tin ons <br />will contain provisions identifying any not public data accessible to the em l <br />when a work assignment reasonably requires access. If a City emnloyee does not <br />have a work assignment allowing access to the not public data. the City will <br />ensure that the not public data are secure. The Cites employees will be instructed <br />to: <br />11.2Cz Net di --,I I DI Release or disclose, orQth e rele se <br />iva4e ^r ^eafide ti-a n h datag1 to anyonethose persons. within <br />and outside of the City. who ig-net= authorized o aeeess the ''^+^ <br />hate access to the data; <br />11.2C11.3D2 Not leave pfivate of eenfidefftial data where <br />non ^u ffior- ze unauthorized individuals might see it; a d <br />11.3D3 Password protect their computers and lock their computers before <br />leaving work stations_ <br />I I.3D4 Secure not public data within locked work spaces and in locked <br />file cabinets: and <br />11.3D5 Shred pr-iva4e ^r eonfidentia4mt un blic data before <br />i in f th <br />In the event of a temporary duty assigned to a City e i2loyee, the emi2loyee <br />access certain not public data for as long as the work is assigned to the ems <br />11.4 Data Sharing with Authorized Entities or Individuals. <br />n v99? Ryz PTA ML1125-D 1 \R50ULYZ <br />