Agenda Packets - 2024/07/22 - Laserfiche WebLink

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verify the identity of the requesting party as a person entitled to reproductions when reproductions of copyrighted public data are requested. Identity can be established through personal knowledge, presentation of photo identification, comparison of the data subject's signature on a consent form with the person's signature in City records,or other reasonable means. 3.4 Form of Copies. Where public data is maintained in a computer storage medium, the Responsible Authority shall provide copies of the public data in electronic form upon request,provided a copy can reasonably be made in that form. The Responsible Authority is not required to provide the data in an electronic format or program that is different from the format or program in which the Responsible Authority maintains the data. The Responsible Authority may charge a fee for the actual cost of providing the copy. 3.5 Time Limits. Requests will be received and processed only at Mounds View City Hall during normal business hours. If copies cannot be made at the time of the request, copies must be supplied as soon as reasonably possible. Whenever possible, the Responsible Authority will immediately allow the requesting person to inspect the public data. When providing an immediate response to the requester, it should not interfere with the City's efficient operations. The Responsible Authority may require that the requesting person make an appointment or return at a later time to inspect or to pick up copies of the requested data. When data is requested by the individual that is the subject of the data and an immediate response is not possible, the authorized City employee will provide the data within 10 days of the date of the request, excluding Saturdays, Sundays and legal holidays. 3.6 Fees. Anyone may inspect or view public data for any reason without charge. Fees may be charged only if the requesting person asks for a copy or electronic transmittal of the data. Fees will be charged according to the City's current fee schedule or based on actual cost and may not include time necessary to separate public from nonpublic data. A summary of fees generally associated with data requests is contained in Exhibit 2. 4.0 Access to Private and Confidential Data on Individuals. Information about individual persons is classified by law as public,private,or confidential. A list of the private and confidential information maintained by the City is contained in Appendix A, although such list is subject to the Act, as it may be amended, and therefore is not necessarily exhaustive. 4.1 Persons Entitled to Access. 4.1 A Public information about an individual may be shown or given to anyone for any reason. 4.113 Private information about an individual maybe shown or given to: 4.1131 The individual, but only once every six months, unless a dispute has arisen or additional data has been collected or created. %�4