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4.6 Summary Data. The term"summary data"refers to statistical records and reports <br /> derived from data on individuals but which does not identify an individual by name or <br /> reveal any other characteristic that could uniquely identify an individual. Summary data <br /> derived from private or confidential data is public. The Responsible Authority will prepare <br /> summary data upon request, if the request is in writing and the requesting party pays for <br /> the cost of preparation. The Responsible Authority must notify the requesting party about <br /> the estimated costs and collect these costs before preparing or supplying the summary data. <br /> This should be done within 10 days after receiving the request. If the summary data cannot <br /> be prepared within 10 days, the Responsible Authority must notify the requester of the <br /> anticipated time schedule and the reason for the delay. <br /> Summary data may be prepared by"blacking out"personal identifiers, cutting out portions <br /> of the records that contain personal identifiers, creating a spreadsheet, programming <br /> computers to delete personal identifiers, or other reasonable means. <br /> The Responsible Authority may ask an outside agency or person to prepare the summary <br /> data i£ (1) the specific purpose is given in writing; (2) the agency or person agrees not to <br /> disclose the private or confidential data; and(3)the Responsible Authority determines that <br /> access by this outside agency or person will not compromise the privacy of the private or <br /> confidential data. (Exhibit 4) <br /> 4.7 Records of Minors and Incapacitated Persons. The following applies to private <br /> (not confidential) data about minors (persons under the age of 18) and about those persons <br /> who are incapacitated as defined by Minnesota Statutes Section 524.5-102, subd. 6. <br /> 4.7A Parent/Guardian Access. In addition to minors and incapacitated persons <br /> as defined above who may have access to private data, a parent may have access to <br /> private information about a minor or an incapacitated person. For the purposes of <br /> these procedures, "parent"shall include guardians and individuals acting as parents <br /> or guardians in the absence of parents or guardians. A parent is presumed to have <br /> this right unless the minor has requested that the Responsible Authority withhold <br /> the data and withholding the data would be in the best interest of the minor, or it <br /> has been given evidence that there is a state law, court order, or other legally <br /> binding document, which prohibits this right. <br /> 4.7B Notice to Minors and Incapacitated Persons. Before requesting private <br /> data from minors and incapacitated persons, City personnel must notify the minors <br /> and incapacitated persons that they may request that the information not be given <br /> to their parent(s) or guardian(s). (Exhibit 5) <br /> 4.7C Denial of Parent or Guardian Access. The Responsible Authority may <br /> deny parent or guardian access to private data when the individual requests this <br /> denial and the Responsible Authority determines that withholding the data would <br /> be in the best interest of the individual. The request from the individual must be in <br /> i�6 <br />