Laserfiche WebLink
11.1 Legal Requirement. The adoption of this Section by the City satisfies the <br /> requirement in Minnesota Statutes, Section 13.05, subd. 5 to establish procedures ensuring <br /> appropriate access to not public data. By incorporating employee access to not public data <br /> in the City's Data Inventory in the individual employee's position description, or both, the <br /> City's policy limits access to not public data to employees whose work assignment require <br /> reasonable access. Please direct all questions regarding this Section to the Responsible <br /> Authority. <br /> 11.2 Data Inventory. Under the requirement in Minnesota Statutes, Section 13.025, <br /> subd. 1,the City has prepared a Data Inventory which identifies and describes all not public <br /> data on individuals maintained by the City. To comply with the requirement set forth in <br /> Minnesota Statutes, Section 13.05, subd. 5, the City has also modified its Data Inventory <br /> to represent the employees who have access to not public data. <br /> 14.3 Data Safeguards. <br /> 11.3A Not public data will be stored by the City in files or databases which are <br /> not readily accessible to individuals who do not have authorized access and will be <br /> secured during hours when the offices are closed. <br /> 11.3B Not public data must be kept only in City offices, except when necessary <br /> for City business. <br /> 11.3C The City will assign appropriate security roles to its employees, limit <br /> employee access to appropriate shared network drives and implement password <br /> protections for not public electronic data. <br /> 11.31) Only those City employees whose job responsibilities require them to have <br /> access will be allowed access to City files and records that contain not public data. <br /> Employee position descriptions will contain provisions identifying any not public <br /> data accessible to the employee when a work assignment reasonably requires <br /> access. If a City employee does not have a work assignment allowing access to the <br /> not public data, the City will ensure that the not public data are secure. The City's <br /> employees will be instructed to: <br /> 11.3D1 Release or disclose not public data only to those persons,within and <br /> outside of the City, who are authorized by law to have access to the data; <br /> 11.3D2 Do not leave not public data where unauthorized individuals might <br /> see it; <br /> 11.3D3 Password protect their computers and lock their computers before <br /> leaving work stations; <br /> *�&13 <br />