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11.3D4 Secure not public data within locked work spaces and in locked file <br /> cabinets; and <br /> 11.3D5 Shred not public data before disposing of them. <br /> In the event of a temporary duty assigned to a City employee, the employee may <br /> access certain not public data for as long as the work is assigned to the employee. <br /> 11.4 Data Sharing with Authorized Entities or Individuals. <br /> H AA When a contract with an outside party requires access to not public data, <br /> the contracting party will be required to use and disseminate the information <br /> consistent with the Act. The City must include in a written contract the language <br /> contained in Exhibit 10 or substantially similar language. <br /> IIAB In addition to the employees listed in the City's data inventory (see <br /> Appendix A), the Responsible Authority, the City's criminal prosecutor, the City <br /> Attorney,the City Engineer, and the City Building Inspector may have access to all <br /> not public data maintained by the City if necessary for specified duties. Any access <br /> to not public data will be strictly limited to the data necessary to complete the work <br /> assignment. <br /> HAC State or federal law may authorize the sharing of not public data in specific <br /> circumstances. Not public data may be shared with another entity if a federal or <br /> state law allows it or mandates it. Individuals will have notice of any sharing in <br /> applicable Tennessen warnings, or the City will obtain the individual's informed <br /> consent. The City will also obtain informed consent from an entity submitting not <br /> public data for the purposes of a building permit application (Exhibit 11). Any <br /> sharing of not public data will be strictly limited to the data necessary or required <br /> to comply with the applicable law. <br /> 11.5 Penalties for Unlawfully Accessing Not Public Data. The City will utilize <br /> penalties for unlawful access by its employees to not public data as provided for in <br /> Minnesota Statutes, Section 13.09, if necessary. Penalties include suspension, dismissal, <br /> or referring the matter to the appropriate prosecutorial authority who may pursue a criminal <br /> misdemeanor charge. <br /> 4,14 <br />