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<br />10 <br />Authority must give the specific legal authority, including statutory section, for withholding the <br />data. The Responsible Authority must place a verbal denial in writing upon request. This must <br />also include the specific legal authority for the denial. <br /> <br />9.0 Collection of Data on Individuals. The collection and storage of information about <br />individuals will be limited to that necessary for the administration and management of the <br />programs specifically authorized by the state legislature, City Council, or federal government. <br /> <br /> 9.1 Tennessen Warning. When an individual is asked to supply private or <br /> confidential information about the individual, the City employee requesting the <br /> information must give the individual a Tennessen warning. (Exhibits 8 and 9) <br /> <br /> 9.1A This warning must contain the following: <br /> <br /> 9.1A1 The purpose and intended use of the requested data; <br /> <br />9.1A2 Whether the individual may refuse or is legally required to supply <br />the requested data; <br /> <br />9.1A3 Any known consequences from supplying or refusing to supply the <br />information, and <br /> <br />9.1A4 The identity of other persons or entities authorized by state or federal <br />law to receive the data. <br /> <br /> 9.1B A Tennessen warning is not required when: <br /> <br />9.1B1 An individual is requested to supply investigative data to a law <br />enforcement officer; <br /> <br />9.1B2 The data subject is not an individual (e.g., the data subject is a <br />corporation or partnership); <br /> <br />9.1B3 The data subject offers information that has not been requested by <br />the City; <br /> <br />9.1B4 The information requested from the individual is about someone <br />else; <br /> <br />9.1B5 The City receives information about the subject from someone else; <br />or <br /> <br />9.1B6 The information requested from the subject is classified as public <br />data. <br />