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11 9.1C A Tennessen warning may be on a separate form (Exhibit 9) or may be incorporated into the form which requests the private or confidential data (using language in Exhibit 8). 9.1D Collection of Data on Individuals through the Use of the City’s Computer System. When an individual gains access to government information or services through the City’s computer system, the City may create, collect, or maintain electronic access data or use its computer to install a cookie on an individual’s computer. The City must inform individuals gaining access to the City’s computer system of the creation, collection, or maintenance of electronic access data or the City’s use of cookies before requiring the individual to provide any data about the individual to the City. As part of that notice, the City must inform the individual how the data will be used and disseminated. Notwithstanding an individuals’ refusal to accept a cookie on its computer, the City must allow the individual to gain access to data or information, transfer data or information, or use government services by means of the City’s computer system. 9.2 Data Quality Procedures. The City is required to establish procedures that data on individuals are accurate, complete and current. The Responsible Authority shall work with employees that collect, use, or disseminate data on individuals to implement the following procedures: 9.2A At the time that data is collected from the individual data subject, the individual should be advised of his or her right to review and contest the accuracy or completeness of public or private data concerning him/herself. 9.2B An individual data subject should be encouraged to review his/her file for accuracy, completeness and currency. 9.2C Whenever possible and practical, collect data about an individual from the individual subject of the data rather than from third parties (e.g., birth date, address, etc.) (This directive does not prohibit employees from collecting data from third parties). 9.2D Design forms to collect objective types of data elements whenever possible, rather than data which calls for an opinion or conclusion or other subjective entry. Forms for the collection of data on individuals should request only necessary data. 9.2E Department heads should periodically review forms used to collect data on individuals. Data elements that are not necessary or that lend themselves to ambiguity or subjectivity should be removed and the forms redesigned. 9.2F Department heads should periodically conduct quality/validity checks on sample case files that contain data on individuals.