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Appendix A-4 Personal Contact and Online Account Information CLASSIFICATION(S): Private GOVERNING STATUTE: Minn. Stat. §§ 13.356, 13.04, subd. 2. DESCRIPTION OF DATA: Data on an individual collected, maintained, or received by the City for notification purposes or as part of a subscription list for the City’s electronic periodic publications as requested by the individual are classified as private data on individuals. This data includes telephone numbers, e-mail addresses, internet user names and passwords, Internet protocol addresses, and any other similar data related to the individual’s online account or access procedures. This data may only be used for the specific purpose for which the individual provided the data. This data also does not include data submitted for purposes of making a public comment. Pleadings CLASSIFICATION(S): Public GOVERNING STATUTE: Minn. Stat. § 13.03, subd. 12 DESCRIPTION OF DATA: Pleadings in a lawsuit by or against the City are public data to the same extent that the data would be public if filed with the court. Requests for Proposals CLASSIFICATION(S): Private/Nonpublic/Not Public/Public GOVERNING STATUTE: Minn. Stat. §§ 13.591, subd. 3(b), 13.37 DESCRIPTION OF DATA: Data submitted by a business to the City in response to a request for proposals, as defined in Minn. Stat. § 16C.02, subd. 12, are private or nonpublic until the time and date specified in the solicitation that proposals are due, at which time the name of the responder becomes public. All other data in a responder’s response to a request for proposals are private or nonpublic data until completion of the evaluation process. After a government entity has completed the evaluation process, all remaining data submitted by all responders are public with the exception of trade secret data as defined and classified in Minn. Stat. § 13.37. A statement by a responder that submitted data are copyrighted or otherwise protected does not prevent public access to the data contained in the response. If all responses to a request for proposals are rejected prior to completion of the evaluation process, all data, other than the names of the responders, remain private or nonpublic until a resolicitation of the requests for proposal results in completion of the evaluation process or a determination is made to abandon the purchase. If the rejection occurs after the completion of the evaluation process, the data remain public. If a resolicitation of proposals does not occur within one year of the proposal opening date, the remaining data become public. Sealed Bids CLASSIFICATION(S): Private/Nonpublic GOVERNING STATUTE: Minn. Stat. § 13.37 DESCRIPTION OF DATA: Sealed bids, including the number of bids received, prior to opening are classified as nonpublic data with regard to data not on individuals and as private data with regard to data on individuals.