Random Park Building Replacement Project - Award Contract SCAN 2-13-2006

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Bid Review - Bids for the Random Park Building Replacement Project were received at 10:00 a.m. on Tuesday, February 2, 2006 at the Mounds View Community Center. A total of six (6) bids were received; a seventh bids was attempted to be submitted after the bidding was closed and was therefore was not accepted. A complete bid summary is as follows: Bidder's Name Alternate A Alternate B Olympic Construction Services, Inc.. $187,795.00 $186,040.00 Jay Bros., Inc. $245,646.00 $244,647.75 Gen -Con Construction $249,624.50 $251,001.25 Ebert Construction $268,154,05 $263,993.27 Cobra Construction, Inc. $270,245.87 $265,116,71 Engineer's Estimate $260,000.00 $255,000.00 A summary of the bids including a bid tabulation was submitted by BRAA. See attachment. Review of Low Bidders Bid Bond and References As a standard course of action, the City's consult starting to review references of the apparent low bidder. During this process it was discovered there maybe issues with references and / or bonding irregularities of the apparent low bidder. Due to these issues the City's consultant recommended that the City review the bid bond that was submitted. Staff has contact the surety company that issued the bid bond of the apparent low bidder on Wednesday, February 8, 2006. The surety company indicated to Staff that the bond submitted to the City may not be in order and would fax a letter summarizing their position on this matter on Thursday, February 9, 2006. This fax was received at 1;47 p.m. on Thursday. It is attached for Council's review. The City's legal counsel has been contacted, briefed on this matter, and will be providing consultation on how the City should proceed. The remainder of this report and resolution will be written with the assumption the city's legal counsel has determined that the bid bond submitted by Olympic Construction does not meet the requirements as set forth in the bidding specifications and therefore their bid is deemed non- responsive, and should therefore be rejected on this basis.