Random Park Building Replacement Project - Award Contract SCAN 2-13-2006

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Honorable Mayor and City Council February 6, 2006 City of Mounds View Page 2 For purposes of bidding, the work was separated into parts and identified as follows: the work associated with the relocation of the building was identified as the Total Base Bid — Building Improvements; the site improvements associated with the alternative that would access the parking lot off Long Lake Road were identified as Total Alternate A — Site Improvements; and the site improvements associated with the alternative that would access the parking lot off Ridge Lane were identified as Total Alternate B — Site Improvements. The total work to be included in this Project would then be the combination of the Total Base Bid plus either Total Alternate A or Total Alternate B. The combination of the Total Base Bid and an alternate has been defined for this Project as the Total Adjusted Base Bid. In the Bid Documents these combined totals were identified as Total Adjusted Base Bid: Alternate A and Total Adjusted Base Bid: Alternate B, respectively. The summary of Bids shown previously in this letter identifies and compares the results by Total Base Bid, Total Adjusted Base Bid: Alternate A, and Total Adjusted Base Bid: Alternate B. It is seen from the results that the order of the Bids remains the same in each of these comparisons. The low Bidder on the Project under either Alternate was Olympic Construction Services, Inc. Once the City has selected their preferred alternate for the parking lot location at Random Park, then consideration can be given to a contract award as follows: • Preferred alternate — access off Long Lake Road (Alternate A): In this case, if the City wishes to award a contract to the low bidder, the corresponding action would be to award the Project to Olympic Construction Services, Inc. on the Total Adjusted Base Bid: Alternate A amount of $187,795.00. • Preferred alternate — access off Ridge Lane (Alternate B): In this case, if the City wishes to award a contract to the low bidder, the corresponding action would be to award the Project to Olympic Construction Services, Inc. on the Total Adjusted Base Bid: Alternate B amount of $186,040.00. The City is entitled to include all relevant information when considering award of the Project. We do not have direct previous experience with Olympic Construction Services, Inc. It is also our understanding that the City of Mounds View has not been involved in any previous contract with Olympic Construction Services, Inc. Therefore, we have requested that the low bidder, Olympic Construction Services, Inc. as well as the second low bidder, Jay Bros., Inc. submit a list of references so that additional information can be obtained if desired. We will provide the reference information to the City under separate cover when it is received. If you have any questions regarding the information contained in or transmitted with this letter, the bids received, or wish to discuss any aspect of the Random Park Building Replacement Project further, please feel free to contact me. I can be reached at (651) 604-4803. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Joseph R. Rhein, P.E. Enclosure