08-22-2024 PRF Minutes - Laserfiche WebLink

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PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. | AUGUST 22, 2024, | MOUNDS VIEW CITY HALL MEETING MINUTES CALL TO ORDER at 6:30 PM ROLL CALL: Commissioners: Anderson, Arel, Lillemo, Lundberg, Palm, Mills, Wake Wiesner Staff: Peterson | *Thomas | Szurek *to be absent APPROVAL OF AGENDA: Motion to approve by Palm, 2nd by Wake Wiesner. Motion Passed 6-0 APPROVAL OF MINUTES: July 25, 2024: Motion to approve by Arel, 2nd by Palm. Motion Passed 6-0 PUBLIC INPUT Citizens may speak to issues not on tonight’s agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. No residents present. STAFF REPORTS Parks and Recreation - Don: See attached report. Lillemo present. Festival in the Park Penny Carnival was a huge success. Question: Why the jump in revenue from LY-YtD, of $411; to this year $6,095? Ask Andy to answer next month. Public Works – Pete See attached report. Thank you to Public Works Staff for their great work on the Festival in the Park preparations and clean-up. City arborist is busy looking at trees in yards for the fall trimming, and getting ready for a tree sale in the spring. Weekly rotation of “no parking” signs at Oakwood put up Friday-Monday to help with the parking issues for the soccer games happening there with neighborhood concerns. UNFINISHED BUSINESS Community Garden – Pete, Verbal Update. The MV School District has given the green light and is excited about the partnership. Staff has some questions about how this might work. The Commission asked Tim Wood to bring his survey results back to our October meeting. Based on the interest from him, we can look to answer the questions and consider moving forward. Initially, the Commission think the Community Garden Club could choose how to manage their group, and the City would manage the money and infrastructure. We have to consider hours/times that the club is not allowed on school grounds (during school hours, bus lanes, etc). Could the City spot a truck at the site for the club to use for removing debris in the fall? Park Rules – City Code – Don: We DO have rules from the City Ordinance 92 that could be connected a QRCode posted at each park, and attached to the rental agreements. Commission needs to read through the Ordinance and decide which elements we might want to post specifically on signs. Need to change 92.007 (C1) regarding off leash area at the ice rinks. Oakwood Park – Parking / Filed Use – Verbal Report: How can we mitigate the use of the fields to they don’t get worn out? How can we address parking next year? They should be paying $100 per field (x3) per day = $300 per Sunday over 8 weeks = $2400. This could almost cover the cost of repair, but not the cost of prepping the fields each week. Staff will confirm this is what the group that was renting Oakwood was charged and paid. NEW BUSINESS IBL- Rental Fees – Shed: We need to make sure IBL is not expecting access in the winter where there would need to be a plowed path. Who is the responsible party to remove the structure? Lillemo suggested IBL manages the maintenance and repairs to the structure (roof with a life span, walls and painting/upkeep, doors, locks that might be due to vandalism), but the City would maintain any graffiti on the outside. The structure would belong to the City if IBL wants out of the contract. The contract needs to include insurance for their property. They should not be allowed to have advertisements on