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Item No: Item 05D <br /> MOUNMis <br /> i TT� ` rMeeting Date: December 9, 2024 <br /> �/l��/ Type of Business: CA <br /> Administrator Review: <br /> City of Mounds View Staff Report <br /> To: Honorable Mayor and City Council <br /> From: Nyle Zikmund, City Administrator <br /> Item Title/Subject: Resolution 10018, Approving the Recording Secretary <br /> Service Agreement Addendum with Minute Maker <br /> Secretarial <br /> Background: <br /> Minute Maker Secretarial (formerly Timesaver Off Site Secretarial, Inc.) has been providing <br /> recording secretary services for the City of Mounds View since 1999. They would like to <br /> renew their agreement with the City of Mounds View for 2025. <br /> Discussion: <br /> The unit rates reflect an increase of$1.50 per hour and 50 cents per page and a base rate <br /> increase of 3 percent. The contract addendum rates are as follows: <br /> 2023 Rates <br /> Base Rate: $159 for any meeting up to one hour of meeting time plus $37.75 for each <br /> 30 minutes following the first one; or <br /> Unit Rate: $49.50 for the first hour of meeting time plus $33.00 for every hours after the <br /> first one plus $15.25 for each page of draft minutes; <br /> The highest of the above rates prevailing. <br /> 2024 Rates <br /> Base Rate: $167 for any meeting up to one hour of meeting time plus $39.50 for each <br /> 30 minutes following the first one; or <br /> Unit Rate: $51.75 for the first hour of meeting time plus $34.50 for every hour after the <br /> first one plus $15.75 for each page of draft minutes; <br /> The highest of the above rates prevailing. For the first hour of meeting time <br /> Proposed 2025 Rates <br /> Base Rate: $172 for any meeting up to one hour (billable time) plus $40.50 for each <br /> thirty minutes following the first one hour; or <br /> Unite Rate: $53.25 for the first hour of meeting time and $35.50 for every hour after the <br /> first hour plus $16.25 for each page of draft minutes; <br /> One hour minimum, the highest of the above rates prevailing. <br /> Recommendation: <br /> Given the City's satisfaction with Minute Maker Secretarial's performance, Staff is <br /> recommending approval of the contract addendum dated December 31, 2024, and adoption <br /> of attached Resolution 10018. <br /> Respectfully Submitted, <br /> Nyle Zikmund <br /> City Administrator <br /> _..ou,aun .a oCl <br /> AThriving Desirable Community <br />