Minutes - 1992/12/28 - Laserfiche WebLink

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Mounds View City Council ~egular Meeting Page Four December 28, 1992 MOTION/SECOND: Linke/Blanchard to adopt gasoline station license renewals contingent upon the payment of the licensing fee from Fina VOTE: 5 ayes 0 nays Motion Carried COUNCIL BUSINESS: A. Tim Cruikshank, Management Assistant, reviewed Staff Report No. 92-443C regarding the rejection of bids for telecommunication system for City Hall. Cruikshank reported that the City received five bids for telecommunication systems. The two lowest bids did not meet minimum specifications. The next lowest bid met all requirements but was $3,522 more than budgeted for this project. Cruikshank explained that the Council could reject all bids and reevaluate the bid specifications and rebid. • Mayor Linke commented that the City should not have to reevaluate the bids and change specifications just to have the low bidders be able to meet the specifications set by the City. Linke stated that the Council had discussed the specifications approximately six months ago and the minimum needs were set with these specifica- tions. Mayor Linke stated that in his opinion rebidding will not change the numbers at all. The budget amount of $15,000 was set a year ago and the low bid is $3,000 higher than budgeted, however, the $15,000 was set with really nothing to go on. Mayor Linke stated that, in his opinion, the City should accept the lowest bid that met all the requirements and move forward with the project. Councilmember Rickaby asked what fund the additional $3,500 would come from. Mayor Linke stated this could come out of contingency. Samantha Orduno, City Administrator, stated that the City had made several capital purchases that were purchased for prices lower than expected and that there was $3,522 left in the capital fund. Orduno explained that because the implementation of the phone system would be delayed until 1993 it would be necessary to amend the 1993 budget to allow monies set aside in the 1992 budget to be rolled over to the 1993 budget. Orduno stated that $3,522 could be taken from contingency and the already budgeted amount of $15,000 could be rolled over to the 1993 budget for the telecommunications project. Councilmember Wuori commented that this approach made sense to her as the project entailed a great deal of staff time and would take more time to rewrite the specifications. Wuori concurred with Mayor Linke in that the City should accept the lowest bidder who met specifications.