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Item No: 7F Meeting Date: January 10, 2011 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 7723, Approving the Purchase of a 2011 Ford F250 Pickup Truck from Midway Ford Background/Discussion: As part of the Public Works Department’s maintenance program, service trucks are purchased for the specific division that will perform the needed maintenance and inspections required for infrastructure operation and maintenance. The City Council approved hiring the position of a Surface Water Maintenance position in 1993. As requirements and duties increased for the Surface Water Department due to regulatory requirements, it became evident that a dedicated department vehicle was necessary. When the Golf Course was dissolved, a 1998 Chevrolet pickup (#141) was transferred to the Surface Water Department and has been in use ever since. Replacement of the surface water truck has been deferred for five years now. The expenditure first appeared in the adopted 2006 Budget and has been included every year since. Discussion: Staff has received a competitive quote off the State of Minnesota Cooperative Purchasing Venture for a 2011 F250 4x4 for a cost of $22,424.49 plus sales tax and license fees. The vehicle will also require warning lights and a winch to be installed. Emergency Automotive Technologies will install the warning light package at cost of $1,528.63 plus sales tax. Staff will install the winch and can be purchased from Grainger for $1,497.00 plus sales tax. The 2011 Budget includes $40,000.00 for a replacement vehicle in 245-4417-7030. The cost for the above vehicle and options will be $25,545.12 plus sales tax and applicable licenses fees. (Total costs will be below $30,000.00). With the purchase of a replacement truck for Surface Water, the 1998 Chevrolet (#141) is proposed to replace a 1994 Ford F150 pickup (#131) that is currently being utilized by the Buildings and Grounds and Parks Departments. The displaced 1994 Ford (#131) will be sold at the State auction with the City Council’s approval of the new 2011 Surface Water truck. Recommendation: Staff recommends the approval for the purchase of a 2011 F250 pickup truck from the State of Minnesota Cooperative Purchasing Venture contract and in addition, the installation of the warning light package and winch for a cost of $25,545.12 plus sales tax and applicable licenses fees from account 245-4417-7030. Respectfully submitted, Don Peterson Public Works Supervisor