Minutes - 2001/06/24 - Laserfiche WebLink

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Mounds View City Council June 25, 2001 Regular Meeting Page 13 • • City Attorney Riggs asked how close the written agreement is to what they've had in the past. The President of the Festival agreed with the contract and said that paragraph 3 is a little different than it's been in the past. Previously, the monetary amount was a donation from the City to the Festival, Inc. It was designated as reimbursement for the public employees who set up the tents, etc. The Festival has paid that out of pocket in the past, and when the issue of workman's comp came up she suggested that instead of the City giving the money to the Festival as a gift, the City supply the personnel to take care of these things. City Attorney Riggs stated that this arrangement from an insurance standpoint, would be preferable. He requested a copy of their insurance. The President of the Festival stated she needs to get a copy of the insurance from the fireworks company which is the same company the Festival has always had. She further explained that each vehicle in the parade needs to supply her with a copy of their insurance. Sometimes that information isn't furnished until the day of the parade and it's supposed to be in 30 days before the parade. Council Member Thomas clarified that they want to reduce the dollar amount given by donating the staff. She asked if that number can be left blank until the number of employees needed is determined. The President of the Festival responded it could be left the same each year at $4,000 and if it goes above and beyond that, they would have to compensate. City Attorney Riggs inquired whether the level of staff input needed is exactly what she enumerated in her email. The President of the Festival referred details to Steve Sepenski because of his tenure. Council Member Marty asked that the words "City Staff' be clarified as City Golf Course Staff since the Golf Course Staff oversee the golf course tournament. Council Member Stigney wanted to clarify the City providing personnel for this event in lieu of the $4,000 and suggested that the City pay the actual cost of the City personnel not to exceed $4,000. City Attorney Riggs stated that based on the estimates he's seen, it has been less than $4,000. Council Member Stigney commented that if it is not stipulated, the City could be surprised. Mayor Sonterre suggested there be a comfort point and that the President of the Festival and City Attorney Riggs will work it out. If some of the changes are significant, the Council would like to discuss with them at the next work session or Council meeting. MOTION/SECOND: Thomas/ Marty. To Approve the Agreement Pending the Stipulations. Ayes - 5 Nays - 0 Motion carried.