Minutes - 2002/03/11 - Laserfiche WebLink

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Mounds View City Council March 11, 2002 Regular Meeting Page 23 • City Administrator Miller indicated that the documents provided were very similar but each had specific language in it. She also noted the one reversed the decision and the second amended the language to clean it up. City Administrator Miller indicated there had been discussion last week about data practices requests and she has compiled them into one folder if anyone wants to view them. She indicated she did not make copies assuming that Council wanted to view them rather than request copies. She then invited Council Members to make an appointment to come by her office to review the requests but said she is out of the office Tuesday after 1:00 p.m. and all day Wednesday. City Attorney Riggs indicated that Council Member Stigney had requested whether he had the ability under the data practices context to review data requested by another Council Member and the more efficient process under City policy and state law is that he would also be required to file a data practices request and that would be fulfilled as any other request would be. Council Member Stigney sent down a letter formalizing his data practices request. Council Member Quick asked whether the City has received any funds to reimburse the city for time spent to develop the data practice requests of Council Member Marty. City Administrator Miller indicated that the way that the policy works is that once the data • practices request is compiled a letter is sent out to the requestor and the individual is not responsible for that dollar f gore until the materials are picked up. She then said no. Council Member Quick commented that Council Member Marty is in the same boat as any other citizen who makes a data privacy request and does not follow through with it and now Council Member Stigney is interested in that information. City Administrator Miller indicated that Council Member Stigney's request is a new request and it is a request to view the information and that is different than asking for copies. Council Member Quick commented that the City spent the Staff time to compile the information. City Administrator Miller indicated this is a separate data practices request. City Attorney Riggs indicated the City Administrator was correct and said it is unfortunate but the way the statute is written the City can only charge for Staff time if copies are made. Council Member Quick asked whether someone could come in and make a request and say they do not want the information and then another person can come in and ask to look at it. City Attorney Riggs indicated that the requested data becomes personal to the one making the request and the City has to produce that data again as a separate data request. •