Minutes - 2002/11/25 - Laserfiche WebLink

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Mounds View City Council November 25, 2002 Regular Meeting Page 2 City Administrator Miller handed out a letter submitted by Michelle Sandback of 2356 Sherwood Road and indicated the request was for Council to pass a Resolution stating that the City Council meeting agendas and minutes will be available at the Ramsey County Library. Council Member Marty indicated he had gone to the library earlier in the year to see whether the minutes were available and found that there were minutes and agendas for 2000 but not for this year. He then suggested Staff check with the library to see if citizens could use the computer and download the minutes from the City's website. The minutes were available and found that the minutes and agenda for 2001, but not for this year, however, now all of the minutes through 2002 are current or close to it and suggested staff check with the library. Mayor Sonterre asked Staff to check with the library to see if the library could accommodate that request. 5. JUST AND CORRECT CLAIMS Council Member Marty commented that he had gotten some of his questions answered prior to the meeting but did not have a chance to contact Mr. Lee about Check Number 109716 in the amount of $8,147 for root control. Public Works Director Lee indicated that the check was for doing annual root control on the City's sanitary sewer system. Council Member Marty asked why there were two charges for election meals, one for $372 and one for $350.00. Finance Director Hansen indicated that only one check was being paid out to Elegant Thymes for the meals but two checks are used in order to create an audit trail for accounting purposes. The first check is made out as an expenditure in the elections account and the second is recorded into the Community Center budget as revenue. Council Member Marty asked why the checks were for two different amounts. Finance Director Hansen indicated the difference is sales tax paid to the state. Council Member Marty asked for clarification on Check Number109775 to Sysco for tissue. Finance Director Hansen indicated the charge was for 15 cartons of toilet tissue for the Community Center. Council Member Stigney asked if the coffee services fee for $72.98 was for employees' coffee. Finance Director Hansen indicated it was. MOTION/SECOND: Marty/Thomas. To Approve Just and Correct Claims as Presented.