Minutes - 2005/08/08 - Laserfiche WebLink

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Mounds View City Council August 8, 2005 Regular Meeting Page 20 • noting that if a golf course employee chooses to leave for other reasons there is no payout to the employee for their flex-time. Golf Course Manager Burg stated that if the Council does decide that there would not be a payout for flextime at this point she is not sure if they could manage the golf course with people trying to take 16 hours off every pay period. She stated that she wouldn't be able to do it without the employees noting that they had 280 golfers one day last week, which was 20 away from the maximum. She assured Council that if her staff leaves they wouldn't get the money to pay for the costs of the golf course for this year. Council Member Gunn stated that based on whatever the termination date is and the employee is given a choice of a flex-time payout or one week of pay for each year of service noting that if they choose the service payout the flex-time would be mute and if they choose the flex-time payout the service payout would be mute. She stated that this is not something that the Council is prepared to make a decision on at this point adding that the Council needs to know the flextime hours and amounts. Golf Course Manager Burg stated that she could provide the Council with a rough estimate of the hours for their review. She indicated that she has approximately 100 hours, Dave has approximately 400 hours, and Ken is approximately 250 to 300 hours. She stated that it might be easier to understand the dollar impact if they supply the Council with the actual hours accrued. • Mayor Many agreed and asked that they put together the actual hours and dollars and provide to Council for their review. City Administrator Ulrich stated that he would provide each of the Council Members with a copy of the standards for the flextime payout and vacation payout for their review. Council Member Thomas asked if they are going to adapt the formulation on dollar value for flex hours to reflect the appropriate accruals that they would get for other dollar values on time. She stated that if they stayed on the books using that flextime they are accruing a dollar value of vacation time for payout. She explained that if they take away that working time of flex time and pay it out instead they are not getting the true value of those dollars unless they are accruing the other benefits they would be gaining while using those flex hours. She stated that this was the only reason why she said it would make more sense for them to be on the payroll using those flex-hours to get true values of the time they have put in. She stated that the Council could assign the dollar values for the straight hours if that is what they would prefer but this is an exception in the policy that states that the flex hours should be treated differently for these people because their schedule is different. She stated that this is a factor that should be brought into play if they are going to determine a drop dead date on the flex hours and pay out on the flex hours, then it would be appropriate to include the formulation of what the accruals would have been because that was a part of the benefits of their job and it would be a piece that is being lost. • Mayor Marty noted that a lump sum payout would have an affect on their taxes adding that it would behoove them to remain on the payroll and use their flextime hours.