Minutes - 2009/02/23 (2) - Laserfiche WebLink

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Mounds View City Council February 23, 2009 Regular Meeting Page 6 Joe Rhein, Bonestroo, presented the 2009-2010 Street and Utility Improvement Project bids ranging from $3,948,859.33 to $4,736,316.90. Mr. Rhein stated there was good competition and the low bid was about 15% below the estimate. In addition, the price of oil and gas has dropped recently and is $75,000 lower than estimated. Staff is familiar with North Valley, Inc., and found them good to work with, they do quality work, and he has no hesitation recommending their low bid. Because the bid is lower than the engineer's estimate, there is no anticipated problem with cash flow. Mr. Rhein reviewed the Silver Lake Woods improvement, noting the total estimated construction cost is just under $200,000 not including attorney, engineer, or staff time costs. The agreement has a maximum amount of $415,000 so there is more than a 100% allowance between the construction costs and maximum allowed. Mr. Rhein presented the construction schedule and recommended that the Council consider adoption of the resolution to approve the low bid. Jim Baffin, 2332 Laport Drive, Citizen Task Force Member, and Street and Utilities Commissioner, thanked the Council and all citizens who put in a lot of time at meetings to hash out the details. MOTION/SECOND: Mueller/Gunn. To Waive the Reading and Adopt Resolution 7414, Awarding the Construction Contract for the 2009-2010 Street and Utility Improvement Project and Authorizing the Mayor and City Administrator to Execute said Documents. .Council Member Mueller stated she was thrilled that 13 bids were received, noting the difference between the highest bid was only 1 %. She thanked staff for their work and finding a way to fund this project with the levy limits in place, indicating she is excited this project is moving forward. Ayes - 5 Nays - 0 Motion carried. C. Resolution 7415, Establishing the Components of the Private Improvement Program in Conjunction with the Street and Utility Improvement Program. Joe Rhein, Bonestroo, explained it became apparent there are opportunities for improvements to private properties as part of the contract to assure the infrastructure is not damaged in the future. He stated the Council informally agreed with this concept at a Workshop meeting. Mr. Rhein presented examples of improvement opportunities that could be considered and presented the draft resolution requirements, summarized the points presented, and schedule of project cost. He also reviewed Exhibits A and B and explained the payment options available to residents. Because the costs are reasonable, staff recommends a down payment not be required. He presented the sliding scale suggested for the special assessments, depending on the level of assessment, as depicted in Schedule B. If approved, residents would receive notice of the March 19, 2009, preconstruction meeting and documents would be available regarding this program. In addition, staff would work with the City Attorney on the agreement document. MOTION/SECOND: Gunn/Mueller. To Waive the Readin and Adopt Resolution 7415, g