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Mounds View City Council January 23, 2006 <br />Regular Meeting Page 17 <br />• Assistant to the City Administrator Crane reviewed that at the January 3, 2006 Work Session, <br />staff provided a report from the Minnesota State Auditor in regard to newsletter publication. In <br />light of this report, Staff recommended to the City Council to adopt a formal policy in order to <br />assist in compliance with future newsletters. Staff added this policy to the Mounds View <br />Advertising Policy, which was adopted by the City Council on November 24, 2003. Staff <br />recommends approval of Resolution 6722 adopting the advertising and Mounds View Newsletter <br />Policy. <br />Mayor Marty commented that it appeared the report was missing a couple of newsletter dates. <br />Administrative Assistant Desaree Crane stated that the February/March edition was deleted from <br />the list as the deadline has passed. <br />MOTION/SECOND: Marty/Stigney. To waive the reading and adopt Resolution 6722 Adopting <br />the Advertising and Mounds View Newsletter Policy <br />Ayes - 4 Nays - 0 Motion carried. <br />F. Resolution 6719 Writing Off Uncollectible Accounts <br />Finance Director Beer explained that during the course of business, the City receives checks from <br />individuals and businesses as payment for services and also bills individuals and businesses for <br />some services. He stated some of these checks are returned by the bank for insufficient funds <br />and some invoices are never paid. <br />Finance Director Beer explained that with the closing of 2005 and the approaching <br />implementation of new accounting software, staff feels that the NSF checks and uncollectible <br />debts should be written off. Finance Director Beer stated that many of the NSF checks are <br />related to the golf course, and the City will no longer have any insufficient checks from that <br />entity. He stated that recommendation is for approval of writing off the delinquent accounts <br />receivable. <br />Councilmember Stigney asked if all these checks have been submitted twice. Finance Director <br />Beer stated that they have. <br />Councilmember Stigney asked when is it a misdemeanor. City Attorney Riggs stated that any <br />NSF check is subject to prosecution. <br />Councilmember Stigney asked if staff has tried to collect on any of these checks with that as a <br />possibility of action. Finance Director Beer stated no. <br />Councilmember Thomas asked how much does it cost to pursue collection. Finance Director <br />Beer stated he would not venture a guess, but imagined it would be quite expensive. He stressed <br />that letters were sent out stating that the individual is subject to prosecution. He mentioned that <br />• staff has sent several letters and received no response. <br />