Minutes - 2006/07/10 (2) - Laserfiche WebLink

Home Browse Search

Mounds View City Council July 10, 2006 Regular Meeting Page 20 Coordinator Blackford explained that for the remainder of 2006, GovOffice will cost $2,780, and each additional year will cost $1,170. She stated she is requesting $400 extra, included in the $2,780 request, for a custom webpage. She stated that she is also requesting an additional $300 for set-up and $32.50 each month to cover the cost of the forms. Coordinator Blackford added that Staff recommends approval of the Resolution. Councilmember Stigney asked who directed Coordinator Blackford to get the bids. Administrator Ulrich stated he directed her to do so. Councilmember Stigney stated that Roseville currently provides support and questioned the necessity of a change without any discussion when it will cost more to have a new website and the City will continue to have to pay for Roseville's services. Councilmember Stigney asked about the administrative costs surrounding the maintenance of the website. Coordinator Blackford stated that part of the yearly cost is web hosting, security, etc. Finance Director Beer stated that Roseville is recommending that all cities switch to GovOffice, particularly because of the security software included in the package. Finance Director Beer stated that there will be more upfront costs, but the security systems in GovOffice office will help screen those out. He stated that at some point, Roseville will ask other cities to switch to GovOffice. Councilmember Stigney stated that he would like Roseville to give the City a discount if they do discontinue web hosting. He added that he would like a department to come forward with a proposal to save, rather than spend the City's money. Councilmember Flaherty thanked Coordinator Blackford for being proactive. He stated that she took one of the bigger goals of the Council, communication, and came up with an excellent proposal. He suggested that he does not believe the Council has to make an immediate decision, and that it should come up during budget sessions. Councilmember Thomas stated that discussions and decision surrounding the issue have been put off because the City has waited to hire a Communications Director. She stated this is exactly one of the items on the list and one of the reasons for Coordinator Blackford's hire. She stated that the sooner the sub-par website can be improved, the better. Councilmember Flaherty stated he has a hard time approving non-budget items. Councilmember Thomas replied that non-budget items are approved for good reasons and it would have been included in the budget had the City had a person to recommend it. Councilmember Stigney stated that the deficiencies of the website were not brought up and Coordinator Blackford was hired to relieve Director Ericson of the website maintenance duties. He stated he believes she should work within the system to change the current website.