Minutes - 2006/07/10 (2) - Laserfiche WebLink

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Mounds View City Council July 10, 2006 Regular Meeting Page 21 Councilmember Thomas replied that the City has the handout with Roseville's reply and it is a separate issues. She stated that Roseville offers aweb-hosting service and that Mounds View still has the jurisdiction to make decisions regarding the layout and information on the website. Councilmember Gunn read from the letter from Roseville. Administrator Ulrich stated that as long as Mounds View is using Roseville as the Internet provider, the City is facing a large increase for IT services because of additional items Roseville has taken on. He stated GovOffice allows Coordinator Blackford to be more efficient in the maintenance of the website. He stated there will be savings with the IT contract and in the administration of the website. He stated it is consistent with the Council's goal of improving communication. Mayor Marty asked if switching to GovOffice could eliminate some of the cost increases of Roseville. Administrator Ulrich stated that if all cities on Roseville's server move over to GovOffice, it will eventually reduce the cost. Councilmember Stigney stated he would like to hold off until there are proven savings. Brian Amundsen, 3048 Wooddale Drive, stated he has a lot of background in the area. He explained there is standardization with the interactive pdf forms and open-document text is standard for governments, but questioned its necessity. Mr. Amundsen stated his other comment is about the joint powers agreements. He stated that regardless of the intent of the agreement, the other entity still has the obligation to adhere to the agreement. He stated that Roseville should have had an outsourcing merging agreement. He stated that fewer services should result in a lower price regardless of what is recommended. Councilmember Thomas stated that she anticipates a joint powers agreement revision. She said it is Mounds View's responsibility to provide the best service to residents and she does not believe Roseville's server allows that. MOTION/SECOND: THOMAS/GUNN to waive reading and adopt Resolution 6870 Approving Contract with Gov.Office to Provide Web Hosting Services. Councilmember Stigney commented that staff time may cost extra to use pdf forms, and if that is not the way most offices are going, the City should determine how much administrating the forms would cost. Councilmember Thomas stated the City is not bowing out of agreements with the City of Roseville and if action is taken, Mounds View will have Leverage to negotiate with Roseville. Councilmember Stigney disagreed. Mayor Marty stated he does see pros and cons, and commended Administrator Ulrich and Coordinator Blackford for their research regarding the issue. He stated that this is exactly what the City was looking for to improve citizen information and communication.