Agenda Packets - 1983/04/11 - Laserfiche WebLink

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MEMO TO: Mayor and City Council • FROM: Director of Public Works/Community Development i y DATE: April 7, 1983 / SUBJECT: 1983 STREET SWEEPING BIDS Notice was published on March 24, 1983, in the New Brighton Bulletin and invitations sent to 11 contractors to submit bids for the 1983 street sweeping contract. On April 7, 1983 at 10:00 a.m. the bids were opened by Finance Director and Director of Public Works/Community Development. See attached bid summary. The low bidder was American Sweepers, Inc. at $44.50 per hour with an estimate of 100 hours to complete the sweeeping work for a total estimated contract of $4,450.00. The 1983 budget for street sweeping was $5,000.00. American Sweepers, Inc. had the contract last year and performed in a satisfactorty fashion. STAFF RECOMMENDS AWARD OF 1983 STREET SWEEPING CONTRACT TO AMERICAN SWEEPERS, INC. AT A RATE OF $44.50 PER HOUR FOR AN ESTIMATED TOTAL CONTRACT OF $4,450.00. eStaff has researched renting a sweeper and operating it with our own personnel. Only one firm was willing to rent a sweeper, but only for a minimum of one month. All other firms contacted would rent for six months to one year, but only with -"option to buy" clause. The sweeping operation in the past has lasted only ten days to two weeks. Staff concluded that at this time the rental option was not feasible. Staff also checked with neighboring communities that have sweepers to see if an equipment share program cculd be established for 1983. Unfortunately, all sweeping equipment was booked from early April to late July or early August, which is too late to meet our spring sweep- ing needs. Staff will continue to explore other options such as joint contracting and/or shared rental or ownership.. Past practice has been to dump sweeping material on various City owned properties to fill low area. Since the last sweeping program the three usual location of Oakwood Park, Woodcrest Park and Well No. 4 have come under control of either the Wetland Ordinance or the Floodplain Ordinance. See attached sketches. Staff would like Council authorization to continue to dump sweepings near Well No. 4. Dumping would only be to complete filling activity commenced in previous years and would not intrude further into the wetland. If this is not acceptable, then staff proposes to temporarily stockpile sweeping material and at a later time transport it to an approved landfill loca- tion, which most likely will be outside the City limits. Landfill dumping may also require a dumping fee. Staff suggests the Council may