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J,tc,ln-) ► <br />MEMO TO: The Mounds View City Co <br />uncil <br />r� FROM: Bruce K. Anderson, <br />Parks, Recreation <br />DATE: October 21, 1982 <br />RE.: 1983 Specifications for the City Newsletter <br />Enclosed are copies of staff's proposed specifications for pub- <br />lishing six City Newsletters for 1983. The specifications <br />basically remain the same as last year with three minor changes. <br />The changes that staff is proposing are as follows: <br />1. The bid would be awarded on a twenty-four page <br />format with the exception of the May -June issue <br />which will consist of thirty-six pages. The change <br />from last year on this is we bid two thirty-six page <br />issues rather than just the one that we are bidding <br />this year. <br />i <br />2. We have increased the size of the newsletter from <br />7" x 11" to 8;" x 11". The reasoning for this is <br />that apparently it is the same price for the 8�"xll" <br />as it is for a 7"xll" and it is much easier for staff <br />to prepare the newsletter on regular paper stock. <br />3. We have indicated that we are expecting an eight day <br />turn around from the time the camera ready copy is <br />delivered to the time it is returned to the City, and <br />we have assessed a penalty of $100/day for each day <br />that the newsletter is not completed during that <br />purposed time period. This is double the cost from <br />last year for the penalty charge with staff's reason- <br />ing being that time is often of the essence in getting <br />the City Newsletter out and we feel a stiffer penalty <br />will insure us a better delivery date. <br />In addition, we have just projected time schedules for this year <br />rather than staking specific dates as to when the City Newsletter <br />must be delivered which will give the City a little more flexibility <br />in preparing the copy should any pressing issues arise. Should you <br />