Agenda Packets - 1983/10/10 - Laserfiche WebLink

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Purchasing Policy Page Three PURCHASE ORDERS 3.01 PURPOSE A purchase order authorizes the vendor to ship and bill for materials or services specified in the purchase order. 3.02 ISSUANCE OF PURCHASE. ORDER FORMS TO DEPARTMENT HEADS Purchase -orders-mast-be-fastred-and- sent- to-supp-lfers-prior to -order -of -goods -end -services -which -are -estimated -to exceed- $25;-afgned-by-a-department- head ;-when-provisions of -this -policy -pertaining -to -bidding -and -quotations -have been -comp -lied -with; -and -the -purchase -order -has-been counter-signed-by-the-clerk-hdministrator-or-Finance Bireetor- It shall be the responsibility of the Finance Department to maintain an inventory of purchase order forms. The Finance Department will issue purchase order forms to department heads for their use in purchasing needed goods and services for their departments. It shall be the responsibility of the department heads to maintain a record of purchase orders issued by their departments. At a minimum this record shall include: purchase order number, date _issued, name of supplier issued to and the amount of the order. Department heads shall, upon request of the Clerk Administrator or Finance Director, make available for inspection said record of purchase orders issued. 3.03 RS ISSUANCE - GENERAL sopfes-of-issued-pnrehase-order-shall-be-distributed-as follows- a)--Brfginai-to-supplier b)--First-Copy-(yellow)-to-Finance-Bepnrtment e)--Second-copy- (green )-to-be-retained-by-the-department orfginating-the-purchase-order Purchase orders must be issued and sent to suppliers prior to order of goods and services which are estimated to a) For orders of goods or services which are estimate exceed $100 but not to exceed $500 a purchase orde be issued upon the signature of a department head.