Laserfiche WebLink
n <br />Purchasing Policy <br />Page Four <br />b) For orders of 4 <br />exceed $500 a J' <br />provisions of t <br />quotations has <br />has been proper <br />the C <br />nods or services <br />urchase order ma <br />his policy pertai <br />been complied wit <br />a department <br />only —be issued_ after <br />ing to bidding and <br />the purchase order <br />to provisions of thi <br />finance Director. <br />3.04 PROCEDURES REGARDING THE ISSUANCE OF PURCHASE ORDERS <br />Copies of the issued purchase order shall be distributed as <br />follows: <br />a) Original to supplieridea ` ` ' ` Yam_ as eYluCYIC V1 tIIC order va nVYo <br />or services. The supplier should be instructed to include <br />the purchase order number on the statement or invoice sent <br />for the goods or services purchased. <br />b) First copy (yellow) to the Finance Department. <br />c) Second copy (green) to be retained by the department <br />originating the order. After the goods or services <br />have been delivered and an invoice or statement <br />received the department head shall submit a request f <br />payment to the Finance Department. This request shal <br />Include the following: <br />for payment form signed by d <br />(2) The second copy of the purchase order. <br />(3) Invoice or statement for goods and services <br />ordered. <br />(4) Copies of bids or quotations required pursuant to <br />City purchasing policy. <br />EMERGENCY PURCHASFS <br />4.01 DEFINITION <br />Emergency purchases are those made by departments only when <br />normal operations of the department would be hampered by <br />the delay resulting from purchasing in the normal manner, <br />or where property, equipment or life are endangered through <br />unexpected and unforeseen circumstances. <br />0 <br />