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MI.1Mo 'ro: Mounds View City Council i'ROM: Bruce K. Anderson, Dire t� J Parks, Recreation and il r DATE: November 21, 19113 RE: City Newsletter Delivery System As you are aware, the City has been delivering the newsletter on a bi-monthly basis through the local services of Roy Scout Troop #400. Prior to utilizing the local boy scout troop, we utilized a number of systems including postal delivery, the Independent Delivery System, and the Mounds View Swim Club. During the past year, we have experienced a number of problems with our City Newsletter delivery system and staff has been actively reviewing our previous methods as well as meeting with the local postal service to determine how we might modify and best use regular mail delivery. The major problems that we have had with the Boy Scouts during the past two years has been inconsistent delivery from both a time perspective as well as residential home areas being missed. But more important than the inconsistent delivery is the fact that the newsletters were often left outside to face the elements as well as in different locations for the residents to find their newsletter. The cost for utilizing the boy scouts was 51/copy based on 4,201) newsletters or $210 per. delivery. The Independent Delivery System that we utilized for a four month period was similar to the boy scouts as they delivered newsletters door to door a 5�/copy also. The consistancy and quality of deliveries with the Independent Delivery System was better than the local boy scout troop but we did not receive the obvious community -wide benefits from utilizing youth serving organizations. Based on our experience with four different delivery systems, staff would propose that we return to using the postal service by utilizing the third class carrier route pre-sort postal rate. By using this method, we are able to get a 7.4�/copy delivery rate which has gone down .9� from the past year. Staff has met with the postmasters of both Fridley and New Brighton during the past week and reviewed the specific routes that are delivered in Mounds View. By mailing to the seven routes as per the attached sheet, we can deliver newsletters to all the residential, commercial and business properties within the City of Mounds View excluding the shaded areas on the attached maps. The total number of post office deliveries will be 4,435 mailings. 19e still will have to deliver approximately 275 newsletters to Spring Lake Park residents in order to hit the remaining 420 Mounds View residents on Fridley route #3204. Staff feels that this can be justified from the standpoint that there is some involvement in our recreation programs from Spring Lake Park and their close proximity makes City information relevent.