Agenda Packets - 1984/10/01 - Laserfiche WebLink

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Z MEMO TO: MAYOR AND CITY COUNCIL i FROM. CLERK-ADMINISTRATO( DATE: OCTOBER 8, 1984 \j SUBJECT: TELEPHONE SYSTEM PROPOSAL As I have advised you in the Administrative Newsletter, Staff has been reviewing the proposals the City received for a "state- of-the-art" telephone system to replace that which we currently rent from Northwestern Bell at a cost of $275.00/month. After eliminating those proposals which exceeded the City's 1985 Budget allocation for telephone system purchase/rental, four proposals remained which were demonstrated to me over a one week period of time. Of these four, one, Hauenstein and Burmeister, presented a system which was essentially identical to two other proposals which were at a lower cost. The second, AT&T, presented a hybrid system which could not be considered "state-of-the-art", posed several operational difficulties over the other system, and exceeded our budget when they submitted revised figures. The remaining two proposals, Executone and First Tel, include equipment that would be a significant improvement over the equipment currently in City Hall and are both available to us. under lease/purchase arrangements of 72 and 80 months respectively at a lower cost than provided for in the 1985 Budget. Also, both of these firms had had positive reference checks from users of the same or similar systems. It is my desi;.e at this time to have the two systems demonstrated to City Hall Staff during a special staff meeting and let the Staff decide which system they want. Since neither would exceed the 1985 Budget and they are within $20.00 per month of each other, I would request Council authorization to negotiate a contract with the successful proposer for your approval. RECOMMENDATION: Authorize Staff to negotiate a contract for your approval for lease/purchase of a telephone system from the firm selected by the City [fall Staff after a demonstration of the systems. DFP/mjs