Agenda Packets - 1984/10/01 - Laserfiche WebLink

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jrvv-,�,, `5 MEMO TO: Clerk -Administrator and City Council I/ FROM: Director of Public Works/Community Developmer / DATE: October 4, 1984 SUBJECT: WELL NO. 3 PILOT PLANT PHASE I, SERCO LABORATORIES'BILLS As you may know, Well No. 3 Pilot Plant Study, Phase I, was conducted by SERCO Laboratories. The work was done under a Not to Exceed Contract of $4,500.00. In June of 1984 Serco submitted their report to the City for review and in July they submitted a bill of $2,300.00 which brought their total billings to $6,663.69. They did not notify me that they were going to exceed the budget or ask for an increase in the contract price. My first impression was to pay them the $4,500.00 and find another laboratory to conduct additional studies. However, there ace some extenuating circumstances where I feel that they are eligible for payment in excess of the $4,500.00 contract. The problems are mechanical failure of the City's equipment, including part of the pilot plant which is owned by the City. The mechanical failures are as �^^ follows: 1. The City's chemical feed pump failed and was subsequently repaired. 2. The air compressors failed twice during the study and were repaired. Staff notifed Serco Laboratories as soon as these failures occurred. Staff repaired the chemical feed pump as well as the compressors, but the filter run was interupted and Serco Labs had to start the filter run again. I have negotiated this issue with SERCO Labs. We have come to an agreement that I feel is equitable. I said that I would ask the City Council to approve an increase of $900.00 in the Phase I contract. Therefore, the total cost of Well No. 3 Pilot Plant Phase I will be $5,400.00. Therefore, I request your approval to increase the contract for Well No. 3 Pilot Plant, Phase I, work to $5,400.00. The justification for this increase is mechanical failure of City equipment. SWT/bc