Agenda Packets - 1984/10/22 - Laserfiche WebLink

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1984 LUNG -TERM FINANCIAL PLAID Page Four I b. Assist tl:e City Council in the administration of City affairs including the supervision of its employees, programs and activities, and labor contracts. c. Prepare and submit to the City Council reports relat- ing to municipal projects and/or improvements, periodic financial reports, annual operating budget, long-term financial plan, capital improvement plan, and annual financial statements. d. Develop and maintain good public relations with the general public through the preparation and dissemina- tion of news releases and other information, an annual report on the financial condition of the City and other efforts. e. Coordination of the City's activities with outside agencies and consultants. The level of service provided by the Clerk -Administrator's Uffice, staffed by the Clerk -Administrator and Administrative Secretary, are dictated by the Nome Rule Charter, statutory or local policy requirements, and the activities of the City Council, City Commissions and Committees, and other City De- partments and consultants and the general citizenry. The Public Service Program portion of the 1983 Long -Term Finan- cial Plan proposed the purchase of capital equipment items, namely an additional word processor/micro processor and the microfilming of the at portion of the City's records required to be retained permanently. The City's Finance Director has been evaluating the City's current date/record/word processing needs and as outlined in the Finance Department section of this report has determined the need for an in-house micro -computer to meet City wide needs. The purchase of a micro -computer system in 1985 world eliminate for the purchase of a third word processor, thus, this item has been eliminated from the 1984 Plan. Staff has completed work in evaluating the need and expense for developing a microfilm record system for our permanent records. A full report justifying such a system and its expense will be submitted to the City Council in June of 1984, however, for pur- poses of long-term planning, this item will be included in the 1985, 1986, and 1987 capital budgets. B. Finance - The Finance Department, headed by the Finance Director, who also serves as Treasurer, coordinates the financial activities of the City. Currently departmental activities include the following: