Agenda Packets - 1984/11/26 - Laserfiche WebLink

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MEMO TO: Mounds View Parke and Recreation Staff FROM: Bruce K. Anderson, Director Parks, Recreation and Forestry DATE: October 29, 1984 RE: Cash drawer procedures Attached is a brief memo that was submitted to Finance Director Brager on Monday, October 22 regarding recent shortages that we have experienced in our cash drawer. As we have been unable to determine how the shortfalls have occurred, the following polic- ies will go into effect commencing Thursday, November 1. 1. Sharie Linke will be responsible for balancing the till on a daily basis and will be the main person responsible for pro- gram counter registration fees. 2. In Sharie's absence, i.e. break, xeroxing, lunch, etc., all program registrations will be placed on her desk for her to formally enter upon her return. S 3. All mail -in registrations will be coordinated by Sharie. 4. The till must be balanced each day and placed in the City safe by '4:30 p.m. each evening. Should the monies not be counted or balanced due to an extremely busy schedule, the monies must still be placed in the safe, which will then be balanced first thing in the morning. The daily reconcilia- tion form will be utilized for each daily balancing. 5. When registering individuals for programs a separate form must be utilized for each individual. 6. The registration form must be filled out completely including your initials, program code and check 0 following your ini- tial. If a check number is not listed, it will be assumed that it was a cash transaction. 7. No personal checks may be cashed using the cash drawer and change should be made by someone else or upstairs whenever possible. 8. Failure to adhere to the aforementioned policies will neces- sitate a verbal reprimand on the first occurrence to be fol- lowed by a written reprimand. BKAJsll Attachment