Agenda Packets - 1985/01/02 - Laserfiche WebLink

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MICROGRAPHIC SERVICES UNIT DECEMBER 41 1984 RECORDS MANAGEMENT DIVISION JOB #130 DEPARTMENT OF ADMINISTRATION City of Mounds View Closed Development Agreements Microfilm Proposal PROPOSAL This proposal is to microfilm the City of Mounds View Closed De- velopment Agreements. These agreements are maintained in 1 file drawer for an approximate total of 2,500 documents. Approximately 50% of the documents have text on both sides of the documents, therefore, approximately 31750 images will be filmed. The docu- ments are 8h," x 11" or 8'" x 14". The Agreements are in comparatively good condition. However, some documents may be of poor quality. OUTPUT Documents will be microfilmed on a planetary camera at a reduction of 29x. Approximately 2,500 documents per roll will be filmed. The resulting rolls of film will have series of blips recorded under the images which allow the use of a computer -assisted re- trieval (CAR) system or a less costly roll film viewer, if desired. The City of Mounds View must let Micrographics know how the files will be retrieved and how the index will be set up so that Micro- graphics can blip the film correctly. DOCUMENT PREPARATION The agency is responsible for all document preparation. When the documents are delivered to Micrographics, they should be "camera ready." This means that the documents should be in the order that they are to be filmed, that all unnecessary rubber bands, paper clips and staples are removed, and that all documents are in a flat and unfolded condition as much as possible. All pickups and deliveries will be provided by User. EQUIPMENT REQUIREMENTS The agency needs a roll film viewer, preferably one that reads both small blips and a combination of small and medium blips. Micro- graphics will assist the agency in selection of this equipment if requested.